Now, that we have our out of office reply email template, we will create a rule to use that template to reply to all messages that come in during a specific date range. Step Two: Create a Rule to Automatically Reply to New Email Messages Click “Yes” if you want to save the draft, or “No” if you don’t. You don’t have to because you saved it as a template, but you can if you want to. Replace with your Windows user name.Ĭlose the message window by clicking the “X” button in the upper-right corner.Ī dialog box displays asking if you want to save a draft of the message. If you want to copy your out of office reply email template to another PC or back it up, the full path to the user templates folder is C:\Users\\AppData\Roaming\Microsoft\Templates. Enter a name for the template in the “File name” box, keeping the “.oft” extension, and click “Save”. You are taken to the user templates folder. On the Save As dialog box, select “Outlook Template (*.oft)” from the “Save as type” dropdown. Click “Save As” in the list of options on the left side of the backstage screen.
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